Help for library owners
How-to guides
Short, step-by-step help for the things you do every day in My Abhyasika.
Getting started
- Sign up and set up your libraryHow a new owner signs up, starts the 14-day free trial with auto-pay (₹5 refunded, nothing charged for 14 days), and finishes the 13 setup steps: branch, seats, timings, plans, payment QR, fees, receipts, sub-admin, logo, photos, achievers, amenities, socials.
- Set up branches, rooms, seats and plansHow to add or change branches, rooms and seats from Settings, turn on shifts, create or edit fee plans, block a seat, and delete a room or branch.
- Design your floor mapHow to draw a room's seat layout in the floor map editor: place and name seats, mark washrooms, doors and water, rename or renumber seats, and save, from setup or from Settings, Branches, Edit Layout.
Students
- Admit a new studentAdd a student at your counter with New Admission: pick the room, plan and seat, fill in their details, record the fee, and send the welcome WhatsApp.
- Share your library link with studentsSend students your registration link, WhatsApp message or printed admission QR code so they register themselves, see what they fill in, and find them in your Enquiries.
- Admit a student from EnquiriesTurn a student who registered through your link or asked for a seat on your website into a member from Enquiries, without typing their details again.
Fees & reminders
- Renew a plan and collect the feeContinue a student's plan when it ends, see who said they will renew, record a cash or online payment, split one payment across two modes, and collect a pending balance.
- Send fee reminders on WhatsAppTurn on automatic renewal and payment reminders, choose when they go out, see who replied in Confirmations, switch off paid messages, or remind students yourself.
Staff
Entry machine
- Which entry machine to buyWhich fingerprint entry machine to buy for your library gate (eSSL K90 Pro for most libraries), what each supported machine does, and where to buy it on Amazon; Abhyasika does not sell machines.
- Add and connect your entry machineAdd your machine on Entry & Exit > Devices with its serial number, enter Server Address device.myabhyasika.in and Server Port 59827 on the machine so it shows Online, what to do if it stays offline, and see who came in on the Live and History tabs.
- Add a student's fingerprintSave a student's fingerprint on the entry machine: Capture finger from Entry & Exit > Students, ask students on WhatsApp with Ask to add thumb, or let the student add it themself from their profile with a code.
- Pause or allow a student's entryPause or allow one student's fingerprint entry from the member list without deleting the fingerprint, and turn on Stop entry when fees are overdue so the gate stops unpaid students by itself.
Running your library
- Your dashboard, box by boxWhat every tile and box on the dashboard means (Active Members, Pending Payment, Today snapshot, Waiting List, Confirmations, Review Messages and more) and what to do about each.
- Find your way around: sidebar and SettingsWhat every sidebar link is for (including beta PG / Hostel and Cameras) and what each card and section on the Settings page holds, and how to get back to Settings.