Admit a new student

Before you start

You need at least one room and one plan. See Set up branches, rooms, seats and plans.

Have many students who already sit in your library? On the New Admission page, tap Adding students who already sit in your library? and enter them all at once from an Excel sheet.

Step 1 — Membership & Seat

1. In the sidebar, tap New Admission. On a phone, tap Admit in the bottom bar.
2. Pick the Membership Type: Reserved, Unreserved or Part-time.
3. Pick the Room. Each room shows how many seats are free.
4. Under Select Plan, tap a plan. Plans for the room you picked come first, so choose one of those.
5. If your library has shifts, pick one in Select Shift before the desk. The shift decides which desks are free.
6. For a Reserved student, pick the Desk No.
7. Tap Next.

Shortcut: tap an empty seat in the seat view and choose Assign member to this seat. The room and desk are filled in for you.

Step 2 — Member Details

1. Add a photo if you like, with Take photo or Choose from gallery.
2. Fill in First Name, Last Name and WhatsApp Number. The WhatsApp number is also saved as their phone number.
3. Check Gender. It is guessed from the first name, so tap to change it if it is wrong.
4. Fill in City / Location and Preparing For. Both are kept from your last admission.
5. Check Authorized By.
6. Tap Next.

Father's Name, Emergency Contact, Date of birth and Aadhar Number are optional.

Check the WhatsApp number carefully. If that number already has an account on My Abhyasika, the existing account is added to your library, and the name already on that account is kept.

Step 3 — Payment

1. Under Fees till when?, pick one:

   • Till this month end — the plan ends on the last day of this month. A student joining mid-month pays only for the days left.
   • My own dates — you choose the Start Date and End Date.

   A plan sold in days or weeks fills in the end date for you.

2. Giving a discount? Pick Discount in and enter the discount.

3. Check Amount Paid. If it is less than the fee, answer the box. Pick Discount — I took less on purpose or Pending — student will pay the rest.

4. Under Fees paid?, pick Paid in full, Partly paid or Pay Later.

5. Under Paid by, pick Online, Cash, GPay or PhonePe. If they paid part in cash and part online, switch on Paid in two ways.

6. Mark any Additional Charges, like a deposit, as Paid, Pending or Not Applicable.

7. Leave Send welcome message on WhatsApp on for a new student. Turn it off when you are entering an old member, so they get no message and your WhatsApp balance is not used.

8. Tap Confirm Admission.

After you save

You will see Member added! and the list of numbers that got the WhatsApp alert: the student, you, and your library number. From there, tap View Receipt, Print I-card or Add another member.

A number shown under Could not send to was missing or wrong. Correct it on the student's profile, and they will get the next message.

Ask for an ID card at admission

To collect an Aadhar, PAN or college ID from every student:

1. Go to Settings, then Member Identity Document.
2. Under Ask for an identity document, pick Ask, but allow skipping or Must have it to add a member.

It saves by itself.

If something stops you

• No plans available for this room — create a plan first.
• No desk in the list — every desk in that room is taken (for that shift). Pick another room or shift.
• Desk … is already booked for … — someone took that desk. Pick a different one.
• This Aadhar number is already registered for another member. — check the Aadhar number.
• Please fill all required fields — look for the boxes marked in red on that step.